October 15, 2021
MEMBERS PRESENT: MARIANNE BAILEY
DR. HENRY HEINZMANN
MEMBERS ABSENT: JOLENE CARTER
STAFF PRESENT: DAN DOWNES, BUSINESS MANAGER
JACQUELINE RINGER, EXECUTIVE DIRECTOR
The regular meeting of the Marion County Children Services Board was held on Friday, October 15, 2021 at noon in the main training room of Marion County Children Services. Board Chair, Mr. John Peterson called the meeting to order at approximately 12:04 p.m. Ms. Jolene Carter was unable to attend due to work obligations.
Mr. Peterson called for Public Comment. No public comment presented.
Mr. Peterson called for the review of the Minutes. The September Board Meeting Minutes had been distributed to board members prior to the meeting for review. Mr. Peterson requested a motion to approve. Ms. Ellen Bryant-Messenger motioned to approve the minutes as presented. Mr. Shawn Jackson seconded the motion. There being no further discussion, the motion passed unanimously.
Mr. Peterson called for the monthly Financial Reports. The September Revenue and Expenditures reports had been distributed to board members prior to the meeting for review. Mr. Dan Downes reported $665,431.80 in receipts and $461,185.38 in expenditures. Placement related costs remain the most significant monthly expenditure. Mr. Peterson requested a motion. Ms. Staci Thomas motioned to approve the September financial reports as presented. Dr. Henry Heinzmann seconded the motion. There being no further discussion, the motion passed unanimously.
Mr. Peterson call for the Chafee Monitoring Report. The ODJFS monitoring procedure letter had been distributed to board members prior to the meeting for review. Ms. Ringer noted no instances of non-compliance noted during the review of supplemental Chafee funding received through the Consolidated Appropriations Act.
Mr. Peterson called for the Purchased Care Report. The September report was distributed to board members at the meeting. Ms. Ringer summarized two exits and three change in placements for the month. The report reflects 32 children in purchased care for a year-to-date net cost of $1,054,334.33.
Mr. Peterson called for Agency-Held Accounts – 3rd Qrt. Each agency-held account summary had been distributed prior to the meeting for review. Ms. Ringer summarized 3rd quarter use. No questioned revenue or expenditures noted.
Mr. Peterson called for Committee Reports. Mr. Peterson called for the Executive Director’s Report. The Monthly Services had been distributed to board members prior to the meeting for review. The Intake unit initiated 76 assessments of safety in September for an adjusted caseload of 16.8. Ongoing services were provided to 110 families and 214 children for an adjusted caseload of 12.2. The Agency maintained custody of 57 children and 68 children were in the temporary custody of kinship. Independent living services were provided to 20 children. The Placement unit provided services to 36 foster homes and 32 adoptive homes. Post finalized adoption services were provided to 88 children and 47 families. Two children received post emancipation services.
Mr. Peterson called for Unfinished Business. No unfinished business presented.
Mr. Peterson called for New Business. The Quarterly Reports had been distributed to board members prior to the meeting. Ms. Ringer reported zero grievances. Mr. Downes summarized the personnel report. Ms. Ringer noted casework turnover is at 37% currently. Work force development and retention remains at the forefront of management discussions. Mr. Downes summarized the incident noted on the Safety & Risk Management report. No general themes were noted. Mr. Peterson request a motion. Dr. Heinzmann motioned to approve the quarterly reports as presented. Ms. Bryant-Messenger seconded the motion. There being no further discussion, the motion passed unanimously.
Ms. Ringer noted the Foster Care Critical Incident report was not completed due to decreased personnel resources; however, each critical incident is reviewed by the assigned caseworker, supervisor, and administration. Ms. Ringer questioned the need to include Foster Care Critical Incidents in the quarterly reports due to the long-standing agency review and oversight practice. Such reviews have not resulted in change to Board policy in the past ten years. Ms. Ringer noted the duplication in documentation requires additional personnel resources. The board agreed to consider the matter.
Mr. Peterson called for Board Composition. Members engaged in general discussion regarding the date and time of regular meetings and number of recommended board members to seek County Commissioner appointment. Ms. Ringer reported the board is required to have a minimum of five but no more than ten. Mr. Peterson requested a motion. Ms. Marianne Bailey motioned to maintain the current date and time of regular board meetings and maintain the current seven members. Ms. Thomas seconded the motion. There being no further discussion, the motion passed unanimously.
The board discussed potential members to fill the vacancies that will be left by Mr. Peterson and Ms. Carter. Financial, human resources, and mental/behavioral health were determined to be the needed expertise areas for future members. Ms. Ringer provided the application received via the www.marionkids.com on September 28, 2021. Mr. Jackson agreed to reach out to one candidate and Ms. Ringer will follow-up with another recommended individual. Those interested will be requested to complete the online application. Applications will be provided to board members to determine final recommendations to present to the Marion County Commissioners for appointment.
Mr. Peterson called for Miscellaneous/Other. No miscellaneous/other presented.
Mr. Peterson moved on to the date and time of the next board meeting. Mr. Peterson noted a Finance Committee has been scheduled for November 19 at 11 a.m. in the main training room at Marion County Children Services. The next meeting will be held on November 19 at noon in the main training room at Marion County Children Services.
There being no further business to come before the board, Mr. Peterson requested a motion. Mr. Jackson motioned to adjourn. Mr. Peterson adjourned the meeting at 1:04 p.m.
John Peterson, Chair
Ellen Bryant-Messenger, Secretary
Jacqueline Ringer, Executive Director