November 19, 2021
MEMBERS PRESENT: MARIANNE BAILEY
DR. HENRY HEINZMANN
MEMBERS ABSENT: SHAWN JACKSON
STAFF PRESENT: ABRAM DEWEESE, INTAKE&INVESTIGATIONS SUPERVISOR
DAN DOWNES, BUSINESS MANAGER
JACQUELINE RINGER, EXECUTIVE DIRECTOR
The regular meeting of the Marion County Children Services Board was held on Friday, November 19, 2021 at noon in the main training room of Marion County Children Services. Board Vice Chair, Dr. Henry Heinzmann called the meeting to order at approximately 12:00 p.m.
Ms. Ringer reported receipt of Ms. Jolene Carter’s Board resignation on October 22, 2021. According to ORC 5153.03, the Agency is required to have at least five members but no more than ten members. As of today, the Board consists of six members.
Dr. Heinzmann called for Public Comment. No public comment presented.
Dr. Heinzmann called for the review of the Minutes. The October Board Meeting Minutes had been distributed to board members prior to the meeting for review. Dr. Heinzmann requested a motion to approve. Ms. Ellen Bryant-Messenger motioned to approve the minutes as presented. Ms. Marianne Bailey seconded the motion. There being no further discussion, the motion passed unanimously.
Mr. Peterson called for the monthly Financial Reports. The October Revenue and Expenditures reports had been distributed to board members prior to the meeting for review. Mr. Dan Downes reported $19,590.67 in receipts and $369,145.49 in expenditures. Ms. Ringer noted a reduction of $1,394,618.68 in expenditures compared to year-to-date 2020. This reduction is primarily a result of family search and engagement efforts and subsequent reduction in foster care utilization. Dr. Heinzmann requested a motion. Ms. Bailey motioned to approve the October financial reports as presented. Ms. Bryant-Messenger seconded the motion. There being no further discussion, the motion passed unanimously.
Dr. Heinzmann called for the Purchased Care Report. The October report was distributed to board members at the meeting. Ms. Ringer summarized two exits and three change in placements for the month. The report reflects 31 children in purchased care for a year-to-date net cost of $1,032,521.86.
Dr. Heinzmann called for the 2020 Marion County Single Audit Results. The ODJFS acceptance letter had been distributed to board members prior to the meeting for review. Ms. Ringer noted the Auditor of State completed the annual audit regarding funding passed through ODJFS to the Agency. No questioned costs or cost recommended for disallowance, no administrative findings, no uncorrected previous year findings and no management letter recommendations were noted.
Dr. Heinzmann called for Committee Reports. Dr. Heinzmann called the Finance Committee. The Revised 2022 Budget had been distributed to board members prior to the meeting for review. Ms. Ringer noted the Finance Committee met today, prior to the Board meeting, to review the 2022 Revised Budget. Ms. Ringer reviewed the Budgetary Issues and Discussion section. As a result of family search and engagement efforts and subsequent reduction in foster care utilization, Ms. Ringer reported the Agency is slated to save $1.3 million dollars in 2021 in placement related costs. Ms. Ringer summarized the salary survey and recommended staff recruitment and retention needs. In order to remain competitive and reduce staff turnover which negatively impacts those we serve and increases overall cost; the Finance Committee recommended a 5% wage increase. Ms. Ringer noted this is lower than the Social Security cost of living increase as well as the Mid-West Region Consumer Price Index. Dr. Heinzmann requested a motion. Ms. Bryant-Messenger motioned to approve the Revised 2022 Budget with a 5% wage increase. Ms. Bailey seconded the motion. There being no further discussion, the motion passed unanimously.
Mr. Peterson called for the Executive Director’s Report. The Monthly Services had been distributed to board members prior to the meeting for review. Ms. Ringer introduced Intake & Investigations Supervisor, Abram DeWeese. The Intake unit has two casework vacancies. The unit initiated 54 assessments of safety in October for an adjusted caseload of 12.3. The Ongoing unit has one casework vacancy. Ongoing services were provided to 109 families and 218 children for an adjusted caseload of 10.9. The Agency maintained custody of 54 children and 54 children were in the temporary custody of kinship. Independent living services were provided to 24 children. The Placement unit provided services to 35 foster homes and 32 adoptive homes. Post finalized adoption services were provided to 87 children and 47 families. Two children received post emancipation services.
Ms. Ringer provided a general overview regarding the ODJFS Best Practices Initiative that was recently unveiled. The focused areas are timely completion of investigations and monthly contacts with adults and children.
Dr. Heinzmann called for Unfinished Business. No unfinished business presented.
Dr. Heinzmann called for New Business. Three applications for Board Member Candidates were distributed to board members prior to the meeting. The members discuss board composition and the desire to select candidates with mental/behavioral health, human resources and/or financial background. It was the consensus of the members present to recommend appointment of Ms. Terrie Robinson and Mr. Jordy Braddy.
Dr. Heinzmann called for Miscellaneous/Other. The board discussed the Executive Director performance evaluation and upcoming action items.
Dr. Heinzmann moved on to the date and time of the next board meeting. The next meeting will be held on December 17 at noon in the main training room at Marion County Children Services.
There being no further business to come before the board, Dr. Heinzmann requested a motion. Ms. Bryant-Messenger motioned to adjourn. Dr. Heinzmann adjourned the meeting at 12:40 p.m.
Dr. Henry Heinzmann, Vice Chair
Ellen Bryant-Messenger, Secretary
Jacqueline Ringer, Executive Director