January Board Minutes

MARION COUNTY CHILDREN SERVICES BOARD
MEETING OF JANUARY 18, 2019
MEMBERS PRESENT: MARIANNE BAILEY
DR. HENRY HEINZMANN
DOUG HOLBROOK
ELLEN BRYANT-MESSENGER
JOHN PETERSON
STACI THOMAS
MEMBERS ABSENT: SHAWN JACKSON
STAFF PRESENT: DAN DOWNES, BUSINESS MANAGER
CARRIE GROGAN, PLACEMENT SUPERVISOR
JACQUELINE RINGER, EXECUTIVE DIRECTOR

The regular meeting of the Marion County Children Services Board was held on
Friday, January 18, 2019 at noon in the visitation conference room at Marion
County Children Services. Mr. Shawn Jackson was excused for employment
requirements. Board Chair, Mr. John Peterson called the meeting to order at
approximately 12:03 p.m.

Mr. Peterson called for the review of the Minutes. The December Minutes had
been distributed to board members prior to the meeting for review. Mr. Peterson
requested a motion. Dr. Henry Heinzmann motioned to approve the minutes as
presented. Ms. Ellen Bryant-Messenger seconded the motion. There being no
further discussion, the motion passed unanimously.

Mr. Peterson called for the monthly Financial Reports. The December Revenue
and Expenditures reports had been distributed to board members prior to the
meeting for review. Finance Committee Chair, Mr. Doug Holbrook, reported
$369,014.69 in receipts and $290,390.43 in expenditures for the month. The
agency utilized $464,761.01 in reserve funds for 2018, primarily a result of the rise
in placement costs. No questioned revenue or expenditures noted. Mr. Peterson
requested a motion. Ms. Staci Thomas motioned to approve the December
financial reports as presented. Dr. Heinzmann seconded the motion. There being
no further discussion, the motion passed unanimously.

Ms. Marianne Bailey entered the meeting.

Mr. Peterson called for the Purchased Care Report. Due to confidential information
included, the report was distributed to board members at the meeting. Ms.
Jacqueline Ringer reported two new placements in December, both of which were
alleged juvenile sex offenders. Family Court and ADAMH agreed to a shared
placement cost agreement for one child due to the request for treatment through
purchased care and the child’s previous mental health diagnoses. The average age
for children in purchased care is 11. Out of the current 34 placements, 27 children
are Title IV-E eligible, three are not, and four are in pending status.

Mr. Peterson called for Agency-Held Accounts. The 2018 account summaries had
been distributed to board members prior to the meeting for review. Ms. Ringer
discussed 4th quarter use of each account. No questioned revenue or expenditures
noted. Ms. Ringer noted, the quarterly report is for information purposes only.
Mr. Peterson called for the Committee Reports. Ms. Ringer presented the
Executive Director’s Report. The Monthly Services had been distributed to board
members prior to the meeting for review. Ms. Ringer reported the Intake unit
accepted 64 assessments of safety for an average caseload of 11.8 in December.
This is a 40% increase in the number of assessments completed during the same
time in 2017. The unit has filled the Intake Screener vacancy and is now
interviewing applicants for the vacant casework position. Ongoing I is also
interviewing for a casework vacancy. The Ongoing units provided services to 147
families and 280 children for an average caseload size of 13.4. Ms. Ringer reported
the number of children in foster and kinship care continues to increase from years
past. Eighteen children received Independent Living Services. One foster-to-adopt
family withdrew their license after adopting. Placement services were provided to
33 foster and 31 adoptive homes. Post Finalized Adoption services were provided
to 48 families and 85 children with one family/one child receiving PASSS. No
child received Post Emancipation Services.

The 2018 Executive Director’s Report had been distributed to board members prior
to the meeting for review. Ms. Ringer summarized achievements made in 2018
along with 2019 goals. Ms. Ringer suggested the report and goals be used for the
upcoming Executive Director performance evaluation due in July 2019. Ms.
Ringer welcomed board input regarding 2019 goals.

Mr. Peterson suggested board members begin thinking about potential board-atlarge
goals.

Mr. Peterson called for Unfinished Business. No unfinished business presented.
Mr. Peterson called for New Business. The Quarterly Reports had been distributed
to board members prior to the meeting for review. Ms. Carrie Grogan reviewed the
Foster Care Critical Incident report with the board. Ms. Grogan noted the new
format allows for the agency to filter incidents by date or child. Ms. Ringer noted
no grievances for the quarter. Mr. Dan Downes reviewed the Safety&Risk
Management report. Mr. Downes reviewed the Personnel report indicating a 70%
caseworker turnover rate and overall agency turnover of 50% for 2018. General
discussion regarding the difficulty of the job and reasons for staff turnover
discussed. Ms. Ringer noted a New Worker Training committee has been
developed to review the agency’s onboarding and ongoing support processes to
address negative turnover. No general themes or further agency action were
discussed or recommended. Mr. Peterson requested a motion. Ms. Bryant-
Messenger motioned to approve the quarterly reports as presented. Ms. Marianne
Bailey seconded the motion. There being no further discussion, the motion passed
unanimously.

Mr. Peterson called for Miscellaneous/Other. No miscellaneous/other presented.
Mr. Peterson called for Public Comment. No public comment presented.
There being no further business, Mr. Peterson moved on to the date and time of the
next board meeting. The next board meeting will be February 15, 2019 at noon in
the visitation conference room at Marion County Children Services.
There being no further business to come before the board, Mr. Peterson requested a
motion to adjourn. Ms. Bailey motioned to adjourn. There being no further
discussion, Mr. Peterson adjourned the meeting at 12:55 p.m.
______________________________
John Peterson, Chair
______________________________
Doug Holbrook, Secretary
______________________________
Jacqueline Ringer, Executive Director